Summary
We are looking for a Procurement & Inventory Controller who will act as the link between suppliers, finance, and operations. This person will ensure that all purchased goods meet Diet Station’s quality standards, are received accurately, recorded correctly, and stored safely. They will play a key role in inventory control, supplier verification, and system accuracy, ensuring smooth flow of goods from purchase order to kitchen delivery.
Key Responsibilities
- Receive incoming goods and verify quantity, specifications, and expiration dates against purchase orders.
- Record all deliveries and returns in the procurement/inventory system accurately and on time.
- Compare supplier invoices and delivery notes with approved purchase orders and report any discrepancies.
- Coordinate with the Procurement Officer for reordering and supplier follow-ups.
- Maintain accurate inventory levels through daily system updates and regular stock counts.
- Implement FIFO/FEFO principles to ensure freshness and minimize waste.
- Track items nearing expiration and report them to the Procurement and Operations Managers.
- Keep detailed records of all transactions for auditing and finance reconciliation.
- Ensure storage areas meet health, hygiene, and food safety standards.
- Support the cost-control process by identifying wastage, overstocking, and opportunities for improvement.
- Assist in preparing monthly stock valuation and supplier performance reports.
Requirements
- 3–5 years of experience in procurement, storekeeping, or inventory management in an F&B or food production environment.
- Strong understanding of purchase order flow, supplier coordination, and quality verification.
- Proficient in inventory management systems and digital tools (ERP, POS, Excel, or Google Sheets).
- Familiarity with food safety and storage standards.
- Excellent attention to detail, accuracy, and accountability.
- Organized, dependable, and able to multitask in a fast-paced environment.