Summary
The Accountant is responsible for managing all financial transactions, maintaining accurate accounting records, and ensuring compliance with company policies and accounting standards. In a catering environment, the role also involves tracking food costs, monitoring event budgets, controlling supplier payments, and supporting management with financial insights to ensure profitability and cost efficiency.
Key Responsibilities
1. Financial Record Keeping
- Maintain up-to-date general ledger accounts and financial records.
- Record daily transactions, including purchases, sales, receipts, and payments.
- Prepare and reconcile bank statements, petty cash, and supplier accounts.
2. Accounts Payable and Receivable
- Process supplier invoices, verify deliveries, and ensure timely payments.
- Track customer invoices, deposits, and collections for catering events or contracts.
- Reconcile vendor and customer accounts regularly to ensure accuracy.
3. Cost Control and Analysis
- Monitor food, beverage, and labor costs to ensure compliance with budget.
- Work closely with the purchasing and operations teams to track inventory and cost variances.
- Prepare periodic cost reports and highlight areas of wastage or overspending.
4. Financial Reporting
- Prepare monthly, quarterly, and annual financial statements (P&L, Balance Sheet, Cash Flow).
- Support management with budget preparation and forecasting.
- Ensure all accounting entries comply with company policies and relevant accounting standards.
5. Compliance and Audit
- Maintain proper documentation for internal and external audits.
- Support audit processes by providing necessary schedules and explanations.
6. Systems and Process Improvement
- Maintain and improve accounting systems (ERP).
- Recommend process improvements to enhance financial accuracy and efficiency.
Qualifications and Skills
- Bachelor’s Degree in Accounting, Finance, or related field.
- Minimum 2–4 years of accounting experience, preferably in catering, hospitality, or food service industry.
- Strong knowledge of accounting principles, and financial reporting.
- Proficiency in accounting software (Primarily Odoo) and others such as QuickBooks, Dynamics, Tally, SAP, or similar.
- Excellent Excel and data analysis skills.
- Strong attention to detail, accuracy, and organizational ability.
- Ability to work under pressure and meet deadlines during peak catering seasons.
- Good communication and teamwork skills.